The following set of rules and regulations has been set forth by CHA and diagnosed by Company.
Voting Rules & Regulations and all of other related instructions, mentioned below, through which the integrity of the Voting system is maintained intact will significantly be dependent on your cooperation, diligence and devotion.
On the 1st of February 2006 you will receive the special / customized Electronic VOTING CARD for each entry...., at which time you may immediately START distributing them to your pre- selected end users, guests and customers. The ON LINE VOTING process starts and continues through the 20th of March 2005 midnight.
Since the Web based system will ONLY accept the maximum of ONE HUNDRED AND FIFTY VOTES per entrant, and since some of your selected clients may not be able to submit their votes, we recommend, as a safety belt, and in order for your ENTRY to receive the maximum voting capacity of 150 votes, that you select and send the VOTING Electronic CARD to additional individuals of your top clients / End users / customers.
Client Voting Criteria.
If you have entered more than one category, the same guest / customer may vote for more than one category, although it is recommended that you select others for the additional category you have entered. The voting is based on the end user's total experience with the specific category.
Each voting Guest / Customer must select TWO other competing entities in the same categories.
The voting Guest / Customer must be a repeat user (except for Resort destinations properties)
All personal data and information on the VOTING Electronic CARD must be completed.
During the 74 days of electronic voting, the on going monitoring, audit and cross references of voting cards will be in progress daily.
The auditing teams will be searching through each of the voting card's criteria for various control elements, such as voting source (IP/country) to be matched with the provided data contents - duplications to any of the voters' data - authenticity of the vote contents - intruders and unauthorized votes.
The automatically generated daily Exception report will also be monitored and
inspected by along with the voters activity log (Time, date, destination…etc)
Furthermore, a random voting cross reference will be conducted for an averageof 20% of the total votes per category per entrant. The calls logged details will be timely recorded for check and balance.
In order to avoid auditing focus and arising suspicions, we do not recommend that you utilize the currently in house / serviced clients for the voting, it is preferred that your selected clients be able to vote from destinations other than your facilities and or from their homes / offices at the various parts of the world.
Voting cards tracking will be daily monitored and reference checked against
the Voting Master's robotic system to endorse its accuracy.
No same client duplicate votes, from the same entrant, will be accepted by the system. If found; the system will automatically reject the vote.
While the integrity of the program must always be kept intact any intentional discrepancies or unprincipled activity found, the entry will be disqualified from the contest.
Repeated intentional discrepancies will result in the termination of the enrollment and disqualification of the race.
Upon a vote submission from your selected clients, your designated E-mail address will automatically receive a notification of the voting card details. Hence, since your specific entry's private and customized electronic distribution (To your Selected Clients only ) is under your ultimate control / responsibility, please insure that your assigned team member is carefully monitoring and inventorying the incoming votes notifications, on a daily bases, against your list of selected clients.
Intruders / Hackers:
If at any time you receive a vote notification from an unidentified person (intruder / unauthorized) who is not on your selected clients list; please ADVICE US IN WRITING immediately to alert the system and mark the vote DISQUALIFIED. Consequently, the systems will setback your record for only your 100 actual selected clients' votes.
If we do not receive a written documentation to that effect, we will presume that your voting records are intact.
Failure to notify the system of intruders / unauthorized voters will have an impact on your vote records as will as points result of your enrolled sister companies / branches.
All qualified entrants will have the rights to audit the system's integrity at any time during and after the voting process. Upon a written request, entrants can receive, at any given time, a full SYSTEM list of their own voters to cross check against received notifications and their list of selected clients
Process of Points
The judging sources will rely on the entrant's own follow-up and follow through with their selected voting customers. The Electronic Voting cards will present to the voter a list of all of the given category's entrants to select from (Second & Third choices).
Hence, each time a voter selects an entrant and submits the vote; the selected entrant will automatically / electronically receive one point. The electronically designed system will, then, maintain an accurate number of votes / points per entrant and per category.
Consequently, the Data Base program will, daily and robotically consolidate and rank the top six nominees for each of the categories based on the number of points (Votes) received.
Four weeks before the event the Top six nominees for each category will be announced, out of which the top three winners (Platinum, Gold and Silver) will be determined and awarded at the Gala night.
Thank you in advance for your cooperation and attention. Please let me know if you have any further questions.
We wish you the best of luck and we look forward to meeting you on the night of the event.
Dr. Sam Saker
President of CHA-International